• Consumers


  • Producers/Agents


  • Companies


Notice of Request for Proposals

for Lockbox Banking Services

Contact: Reyn Norman, General Counsel



3/24/2008

Notice of Request for Proposals for Lockbox Banking Services

[Notice issued March 24, 2008]

[Notice revised April 10, 2008]

The Alabama Department of Insurance (DOI) hereby gives notice of the issuance of a Request for Proposals (RFP) for qualified respondents to provide the DOI with professional Lockbox Banking Services.

A contract is contemplated to be awarded for the term July 1, 2008, through June 30, 2010.

Responses to the RFP must be received not later than April 25, 2008, at 3:00 PM CDT. Each response should be made up of three individual files, as follows: The RFP, the exhibits to the RFP, and a Disclosure Statement. All three documents must accompany any response.

Additional information is set forth in the attached documents, each accessible in either Word or Adobe format, as indicated:

  • RFP for Professional Lockbox Banking Services: Word | Adobe

    All exhibits:

    • Exhibit A, Form Contract for Lockbox Services: Adobe
    • Exhibit B, Lockbox Questionnaire: Word | Adobe
    • Exhibit C-1, Lockbox 691 Processing Specifications: Adobe
    • Exhibit C-1, Forms, Part 1A: Adobe
    • Exhibit C-1, Forms, Part 1B: Adobe
    • Exhibit C-1, Forms, Part 1C: Adobe
    • Exhibit C-1, Forms, Part 2A: Adobe
    • Exhibit C-1, Forms, Part 2B: Adobe
    • Exhibit C-1, Forms, Part 3A: Adobe
    • Exhibit C-1, Forms, Part 3B: Adobe
    • Exhibit C-1, Forms, Part 4A: Adobe
    • Exhibit C-1, Forms, Part 4B: Adobe
    • Exhibit C-1, Forms, Part 5: Adobe
    • Exhibit C-1, Forms, Part 6: Adobe
    • Exhibit C-1, Forms, Part 7: Adobe
    • Exhibit C-2, Lockbox 707 Processing Specifications: Adobe
    • Exhibit C-2, Forms: Adobe
    • Exhibit C-3, Lockbox 704 Processing Specifications: Adobe
    • Exhibit C-3, Forms, Part 1: Adobe
    • Exhibit C-3, Forms, Part 2: Adobe
    • Exhibit C-4, Lockbox 922 Processing Specifications: Adobe
    • Exhibit C-4, Forms: Adobe

    Please note: A copy of the RFP and Exhibit B (questionnaire) is included in Adobe format with all other files. The additional copy of the RFP and Exhibit B in Word format is included for ease of responding to the RFP and the questionnaire. Responses do not need to change any of the other documents but must include a copy with the proposal.

The Disclosure Statement can be accessed from the Attorney General’s web site at http://www.ago.state.al.us/ag_items.cfm?Item=70

For the procedures and forms for foreign corporations to qualify to do business in the State of Alabama, please visit the web page for the Alabama Secretary of State at http://www.sos.state.al.us/.

For additional information, please send an E-Mail request to Reyn.Norman@insurance.alabama.gov

REVISIONS TO THIS NEWS RELEASE AND RESPONSES TO QUESTIONS WILL BE POSTED BELOW.

  • Question: How important is it for the lockbox processing site to be in Alabama?

    Answer: There are three general qualifications set forth in paragraph 2.1.1., one of which is paragraph 2.1.1.2., which reads, “Must maintain a principal office in the state of Alabama.” Failure to satisfy all three of these qualifications will disqualify a proposal.

    Additionally the requirements for Lockboxes 704 and 922 as set forth in Exhibits C-3 and C-4 require the bank to “Forward to the Department … all turnaround materials via courier for delivery to the Department by 10:00 AM the next business day.” While this service perhaps could be performed by a bank in another state, it would have to be very close to the Department for this service to be economically feasible for the bank.

  • Question: What are Non-ACH items processed? Is this checks processed in the lockbox?

    Answer: As used in the pricing form in paragraph 4.3 of the RFP, “Non-ACH items processed” refers to checks processed.

  • Question: Can you please explain Exception Handling?

    Answer: As used in the pricing form in paragraph 4.3 of the RFP, “Exception Handling” refers to documents received in the lockbox which cannot be processed. This matter is generally referred to in paragraph 7 of Part B of Exhibits C-1, C-2, C-3 and C-4.